Reports To:   Executive Director

Position Summary:  

The Executive Assistant & Governance Coordinator serves as a trusted partner to the Executive Director and is responsible for coordinating leadership operations, governance, organizational initiatives, and supporting communication and alignment across the organization.

This role provides high-level support to the Executive Director (ED), Board of Directors, Board Committees, and Leadership Team. The position ensures organizational priorities, governance obligations, projects, reporting requirements, and critical administrative processes are coordinated, communicated, and completed to a high standard.

The successful candidate will demonstrate exceptional judgment, discretion, attention to detail, organizational skills, and the ability to manage multiple competing priorities. The role is best suited towards a team player who is service oriented, is committed to quality, and excited about the opportunity to create and implement systems and processes to help our organization achieve its goals and objectives.

Key Responsibilities:

 Executive Support

·        Provide administrative support to Executive Director and leadership team including managing multiple calendars, scheduling                       meetings, taking minutes, setting agendas, preparing packages, and managing action items. 

·        Support Executive Director in managing strategic priorities by coordinating annual workplans, adhering to deadlines, meeting                       compliance requirements, and maintaining effective reporting.

·        Prepare and edit correspondence, quarterly reports, presentations, briefing notes for the ED.

·        Organize organizational information and ensure it is maintained in a systematic and accessible manner, maintaining documentation           standards and records management.

·        Maintain Board, membership, and staff directories, email boxes, and multiple distribution lists.

·        Coordinate meeting logistics, including room bookings, virtual meeting links, AV, catering, attendance, materials, and related                           communications for staff, leadership, membership, and stakeholder meetings.

·        Act as central point of contact for PCN related inquiries and support needs. Foster a positive and collaborative workplace                                   environment.

 Organizational Reporting and Compliance

·        Manage corporate calendar and coordinate leadership team reports to ensure all compliance requirements are met and submitted               on time.

·        Develop, maintain, support implementation of, and monitor compliance with organizational policies and procedures to support a                 safe, productive, and well-governed work environment.

·        Maintain organizational documentation, contracts, records, document management systems, and records retention requirements in           a systematic and accessible manner.

·        Compile OHS reporting and other organizational compliance level data.

·        Participate on PCN working groups and committees as assigned.

 Board Governance

·        Coordinate all aspects of Board, Committee, and Annual General Meeting preparation and logistics, including agendas, meeting                     packages, briefing notes, scheduling, room setup, AV, catering, minutes, follow-up items, and management actions.

·        Prepare, review, and distribute Board and Committee materials, including reports, resolutions, briefing notes, annual reports, and                   Board communications.

·        Develop and maintain annual Board and Committee calendars and decision registers.

·        Develop, implement, and maintain Board and Committee governance policies, procedures, bylaws, manuals, foundational                               documents, contracts, corporate records, and regulatory requirements in conjunction with legal counsel, as required.

·        Coordinate board evaluation, planning, recruitment and orientation of new Board Directors.

·        Coordinate annual corporate filings and regulatory requirements.

·        Serve as a point of contact for governance-related inquiries from the Board, internal and external stakeholders.

 Project Coordination

·        Lead and coordinate administrative and organizational projects as assigned, including developing project plans, coordinating                         completion activities across stakeholders, tracking progress, preparing status reports, and supporting communication between                     management and leadership.

·        Monitor project deliverables and escalate risks requiring leadership attention.

·        Perform other related administrative duties as required to support organizational effectiveness.

 Qualifications:

               ·         Minimum 3–5 years of experience providing senior administrative or executive support, preferably in a governance, healthcare, non-                             profit, or public-sector environment.

               ·         Experience supporting executive meetings, Governance Boards and/or Committees required.

               ·        Experience writing executive level reports, overseeing projects and supporting multiple priorities.

               ·        Governance certification considered an asset.

               ·        Minimum high school diploma with relevant experience supporting Executive position for minimum of 5 years.

               ·        Office administration certificate or diploma an asset.

               ·        Experience with project coordination, project tracking, and status reporting.

Core Competencies:

               ·        Strong interpersonal skills and problem-solving skills.

               ·        Demonstrated organizational and time management skills to support the Executive Director

               ·        Ability to effectively communicate orally and in writing with various stakeholders.

               ·        Adept in developing agendas and recording minutes.

               ·        Strong computer skills including Outlook, MS Office, spreadsheets.

               ·        Ability to prioritize and manage multiple tasks.

               ·        Establish professional rapport and instill confidence with internal and external stakeholders.

               ·        Must be a self-starter, able to stay organized, work independently, and follow direction.

Technical Skills:

             ·        Microsoft office suite including Excel, PowerPoint, Copilot, and Word applications.

             ·        Microsoft SharePoint and teams

             ·        CRM experience an asset.

Working Conditions:

            ·        Hybrid environment with travel to CRPCN work sites as required

            ·        Valid driver’s license & access to reliable vehicle

            ·        Some early morning and evening meetings required.

Position Summary:

Reporting to the Executive Director, the Controller & Manager, Business Operations is responsible for providing strategic financial leadership and operations oversight for the Calgary Rural Primary Care Network. 

The position is a member of the Executive Team and leads all financial planning, budgeting, accounting, reporting, payroll, audit grant administration, cash management, and internal control activities while also overseeing key organizational operational functions including vendor management, contract administration, information technology, corporate reporting, business continuity planning, risk management, and organizational-wide improvement initiatives. 

The position serves as the senior financial advisor to the Executive Director, Operational Leadership Team, Finance & Audit Committee, and Board of Directors, supporting organizational decision-making through financial analysis, risk assessment, business planning, and operational excellence initiatives.  

Key Responsibilities: 

Strategic Financial Leadership (~15%*)

• Leads current and long-term financial planning and sustainability initiatives aligned to strategic goals, business objectives, regulations, and expectations from Executive Management. 

• Oversees all financial obligations of the PCN including charitable status, non-profit status, and restricted grants.

• Establishes departmental goals and objectives in line with organizational strategy and priorities. 

• Implements and maintains financial controls throughout the organization, including preparing and maintaining financial policies and procedures to ensure Canadian Accounting Standards for Not-for-Profit Organizations (ASNPO), internal controls, and corporate governance compliance. 

• Leads financial risk assessment and mitigation activities.

• Leads financial risk assessment and mitigation activities.

• Participates in Executive and Operational Leadership, and Finance and Audit Committee Meetings.

• Assists in developing and reporting of organizational KPIs and implements remediation and improvement initiatives. 

Financial Reporting, Budgeting & Analysis (~20%)

• Leads operating and capital budget planning cycles, variance analysis, financial modeling, and monthly forecasts and reports to Executive Management and the Finance and Audit Committee.

• Prepare monthly financial statements including variance analysis.

• Supports decision making and efficient operational management by developing financial processes, developing financial forecasting, and implementing process improvement and cost control initiatives. 

• Develops presentations, business cases, and recommendations to leadership and the Board.

Accounting, Treasury, and Internal Controls (~20%)

• Oversee full-cycle accounting operations, including accounts payable, accounts receivable, reconciliations, and payroll. 

• Manage cash flow, banking, and investment requirements and obligations. 

• Manage month-end and year-end processes, ensuring regulatory and accounting compliance. 

• Maintains and leads continuous improvement of accounting and internal control policies and operational procedures and cost control measures.

• Advise and adhere to accounting best practices.

Audit, Compliance & Governance (~10%)

• Lead annual external audit, and ad-hoc internal and external audits as required.

• Coordinate external stakeholder reporting

• Oversee charitable and non-profit compliance

• Oversee organizational risk management and compliance 

• Ensure compliance with legislation and funding agreements

• Support Finance & Audit Committee activities.

Business and Operations Management (~15%)

• Develops and maintains risk management frameworks and business continuity plans across the PCN in partnership with other members of the team. 

• Oversees facility operations including lease agreements, contracts, health, safety and site-based improvements. 

• Oversees vendors, contract negotiations, obligations, agreements, insurance, contracts, quality, reporting, and renewals. 

• Leads development and oversees inventory and asset management cycles including tracking, policies, and allocation.

• Provides strategic level analysis and reporting to inform CRPCN strategy and resource allocation decisions.

• Responsible for overseeing 3rd party information technology contracts, negotiations, and service quality in partnership with CIO.

• Develops organization-wide policy, reviews compliance with corporate policies ex: equipment replacement policies, equipment replacement schedules, purchase policies, etc. 

Projects, Process Improvement, AI, & Technology (~10%)

• Identifies, initiates, and leads quality improvement and cost control initiatives. 

• Oversees AI implementation across the PCN in partnership with program leads.

• Identifies and implements process automation, workflow efficiencies, and streamlining initiatives that contribute to more effective and efficient operations across the PCN.

• Leads and supports teams in implementing improvements to financial and operational process activities. 

• Ensures communication flow and coordinates members of the team, review options, alternatives and make recommendations.

Payroll (~5%)

• Responsible for payroll; organizes, coordinates, and supervises employment legislation functions such as payroll compliance, employer taxes, and reconciliations. 

• Implement payroll efficiencies, policies, and procedures. 

• Oversees staff orientation with respect to employee payroll and time practices and employee expense submission. 

• Provides backup for payroll as required. 

Team Leadership (~5%) 

• Lead, mentor and develop finance team

• Establish department priorities and workloads

• Promote continuous improvement and accountability

*Percentages may vary depending on budget cycle and time of year. The role may evolve over time to support PCN strategic directions. 

Educational Requirements: 

• Completion of University Education (BComm, BBA, or other Finance related). 

• A combination of skills and experience will be considered if the individual possesses strong financial and accounting experience. 

• Completion or in progress of Chartered Professional Accountant (CPA) designation or equivalent work history an asset. 

Experience and Skills Required: 

• 7 – 10 years’ experience in a senior financial role, ideally overseeing financial systems. 

• Management and supervisory experience is required. 

• Good computer skills are required

• Extensive experience in application of accounting theories and principals, including an in-depth knowledge of Canadian Accounting Standards for Not-for-Profit Organizations (ASNPO)

• Ability to understand and interpret Tax Act and Regulations to ensure compliance with Federal and Provincial legislation.

• Ability to understand and interpret Alberta Labour Standards to ensure compliance.

• Experience in a multi-site organization considered an asset

• Experience in a health/non-profit organization and an appreciation of funding processes considered an asset

Core Competencies: 

• Strong aptitude for financial analysis as well as reviewing internal control structures. 

• Possesses strong attention to detail and accuracy. 

• Strong organizational, planning, and project management skills, with the ability to prioritize multiple competing deadlines, independently lead initiatives, apply critical problem-solving techniques, and work effectively in both collaborative and autonomous settings within a complex and evolving environment.

• Requires strong communication, interpersonal, and presentation skills as well as the ability to interact with staff at all levels, including executive management and members of the Board of Directors. 

• Quick learner and self-starter with a practical and flexible approach to work and ability to research topics effectively. 

• Ability to work in a capacity with strict privacy and confidentiality requirements both inside and outside the organization. 

• Ability to mentor and develop effective teams. 

• Experience with QuickBooks Online, Dext, and Telpay is required. 

• Proficient in MS Outlook, Copilot, Word, Excel, and PowerPoint applications. 

• Ability to prepare the following: spread sheet applications, analysis, preparing memoranda, letters, and reports. 

Working Conditions: 

• Work from home with the ability to travel to PCN locations is required. 

• Occasional evening and early morning meetings may be required. 

START DATE: As soon as a suitable candidate is found

LOCATION:  Vulcan,  AB with travel to surrounding area

Position Summary:

The Licensed Practical Nurse (LPN) will practice as a part of a multidisciplinary health team that includes community partners to deliver wholistic patient centered care, with consideration of all social determinants of health. The PCLPN provides comprehensive team-based care to patients across the lifespan, in the patients’ medical home and at Calgary Rural PCN central clinic locations. The PCLPN may support a variety of programs and services, while exercising a high degree of critical thinking, in an autonomous but collaborative and supportive environment. 

Key Responsibilities:  

• Autoclave and sterilize instruments when required. 

• Assess patients’ health status by taking vital signs, recording health histories, and documenting presenting symptoms.

• Collaborate to enact patient centered care plans to support patients in their health journey.

• Assist with procedures and primary care tasks in support of comprehensive care and ensuring patient comfort and privacy. 

• Assess screening needs, promote and complete screening as per guidelines. 

• Administer cognitive screening tests to level of competency and certification. 

• Establish patient centered SMART goals through motivational interviewing and coaching. 

• Action and coordinate tasks from other health care professionals.

• Prepare charts and assist visiting specialists in the delivery of patient care. 

• Perform ear flush when ordered. 

• Educate patients and families about general healthy lifestyle choices and preventative health measures according to current best practice guidelines.  

• Engage in goals of care discussions with patients and families. 

• Collaborate with other health care professionals in the delivery of team-based care.

• Maintain accurate and up to date patient records in the electronic medical record (EMR).

• Facilitate Workshops. 

• Participate in CRPCN quality improvement projects and evaluation as required.

• Adhere to all CRPCN polices, processes, and procedures.

• Adhere to all LPN legal and ethical standards of nursing practice including maintaining patient confidentiality. 

Core Competencies: 

• Demonstrated high level critical thinking and decision-making skills.

• Strong attention to detail.

• Ability to manage a varied caseload.

• Self-motivated and driven for excellence.

• Desire to work to full scope of practice.

• Flexible with a willingness to adapt to changes in the service delivery model as required.

• Excellent written and verbal communication skills.

• Ability to recognize and resolve conflict in a timely and professional manner.

• Excellent time management skills.

• Collaborative and team oriented. 

• Advocate for diversity and inclusion.

• Accountable and professional.

Educational Requirements: 

• Successful completion of an accredited Practical Nurse Diploma program.

• Current CLPNA registration in good standing.  

• CPR level C Heart and Stroke.

• Accredited Advanced foot care certification is an asset

• Police and Vulnerable sector check in the last six months. 

• Health Change Methodology or equivalent motivational interviewing education an asset.

Experience and Skills Required: 

• 5 or more years of Licensed Practical Nursing experience, preferably in a primary care setting.

• Experience working within an inter-professional care team model is required. 

• Experience with Electronic Medical Records (EMR).

Working Conditions: 

• Clinical office environment, in member Primary Care Clinics and CRPCN centralized locations. 

• Highly autonomous and supportive work environment. 

• Travel to CRPCN work sites required. 

• Valid driver’s license & access to reliable vehicle.

Reports to: 

Manager, Chronic Disease Management

About the Calgary Rural Primary Care Network (CRPCN): 

The Calgary Rural PCN works together with communities, family doctors and other health team members to do whatever we can to help you be as healthy as possible. We are working together to change the delivery of health care in our communities from reactive to preventative by providing services to patients that fit their needs through supports we have in our member clinics, such as nurses, dietitians, and other health care professionals. We collaborate to provide tools and education to empower patients to work on their everyday health needs.

Apply: 

Please submit your resume and cover letter online.

Please note that only candidates who are selected for an interview will be contacted. We thank all other candidates for their interest.